Special Notes, Terms, and Conditions

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LITERATURE BAG INSERTS

1. All inserts must be submitted to TriStar for advance approval by ACP. A copy of the insert must be approved by ACP regardless of prior approval for other promotional opportunities at the meeting.
2. TriStar will notify you of approval. If changes are necessary, a copy of the corrected insert must be resubmitted and TriStar will notify you of final approval.
3. TriStar will supply a shipping label for the advertiser to complete and place on the outside of each box that is shipped.
4. All shipments must be sent directly to the insertion facility. The advertiser is responsible for sending the correct number of pieces. TriStar will not be responsible for shortages due to an incorrect number of pieces being received. 
5. Do not ship bag inserts to the TriStar office. The advertiser will be responsible for the cost incurred to ship to the insertion fulfillment house.
6. A minimum of five pieces must be reserved per day for bag delivery to occur.
7. Insert specifications: maximum dimensions are 8 ½” x 11”; maximum weight is four ounces.
8. Price based on an average-sized insert. Insertion fee is subject to change at publisher’s discretion or pending advertiser’s selection of collateral to be distributed.
9. Due to weight and bulk of magazines, newspapers, and other publications, distribution of these items will not be permitted in the Literature Bag.
10. Supporter to supply all printed advertising materials.

GENERAL NOTES

1. All advertisements are subject to advance approval by ACP.
2. ACP reserves the right to update the rate card based on project developments.
3. Advertising purchases will not increase sponsorship level with ACP.
4. The advertiser is responsible for sending the correct number of pieces. TriStar will not be responsible for shortages due to an incorrect number of pieces being received. 
5. The advertiser and/or its agency (representative) assumes liability for all advertising content published by TriStar Event Media. The advertiser and/or its agency (representative) grants TriStar the rights and license to use, reproduce, transmit and distribute all creative material supplied by or on behalf of the advertiser.
6. Digital ad units are considered sponsorship advertising. The analytics presented are based on the prior year and may vary annually. There are no CPM guarantees provided due to the nature of target audience access. TriStar will not credit the advertiser based on data shortfalls from the analytics presented. 
7. TriStar Event Media does not offer any guarantees regarding non-human traffic, which is consistent with industry standards for sponsorship advertising. Spam filtering to remove invalid clicks and impressions is executed via the Google Ad Manager platform; TriStar relies on Google to implement best practices and standards to reduce invalid traffic for quality reporting.
8. TriStar Event Media does not offer viewability threshold guarantees. Viewability is dependent on device type and ad unit. When developing its advertising inventory, TriStar prioritized placements that provide the strongest ROI and visibility.
9. Email circulation includes both domestic and international recipients. For specific targeting opportunities, inquire with your Media Strategist.  
10. TriStar shall provide metric reporting in accordance with its standard for best practices. Any metric requests made outside of the standard reporting period may be subject to service fees. For information regarding reporting timelines and expectations, direct inquiries to the assigned TriStar Media Strategist. TriStar reserves the right to modify its standard reporting practices, including the scope and frequency of metric reporting. All metric data reports shared by TriStar shall be treated as confidential information. 
11. Insertion and purchase orders are subject to all terms and conditions included in the publisher’s rate card.

FINANCIAL CONSIDERATIONS | TERMS AND CONDITIONS

1. Ad agreements are considered firm and non-cancelable upon receipt of any of the following: email confirmation, signed agreement, insertion or purchase order, payment.
2. The advertiser and/or agency (representative), if third party is used, shall be jointly and severally liable for all monies due and payable to TriStar Event Media.
3. No agency commission or cash discounts permitted. Rate card prices are NET.
4. Full payment is due from the responsible party no later than 30 days after receiving tear sheets or proof of advertisement when applicable.
5. Additional fees may be incurred for non-compliance with the shipping instructions or failure to fully complete the shipping label provided.
6. A minimum $650 late fee will be charged for materials received after the specified due date. Digital assets received after the extended materials deadline may not be included in all scheduled traffic drivers. Inclusion is contingent on the types of creatives, complexity of setup, association approval, etc. 
7. Digital ads requiring reformatting/manipulation by TriStar on the advertiser’s behalf will incur a minimum fee of $500, with final cost to be determined by the scope of work. 
8. TriStar will be diligent in providing the highest quality products and services. TriStar will not provide any refunds or discounts on advertisements due to issues beyond the publisher’s control.
9. All invoices are payable in USD and may be paid via check, ACH, credit card or wire transfer. TriStar will charge an additional 3 percent to the total purchase price for credit card payments. Wire transfers will be subject to a $40 processing fee. TriStar cannot waive these fees.
10. Invoices that have not been paid within 45 days are deemed past due and may accrue a 3 percent late fee. 
11. TriStar reserves the right to contact the agency/representative’s client and association for all outstanding balances if the agency’s account is delinquent. However, no action on the part of TriStar shall relieve the agency of its liability for outstanding amounts due. 
12. TriStar reserves the right to prohibit future advertising if an account is past due 90 days. Advertisers/sponsors with delinquent accounts will lose their right of first refusal and their right to be waitlisted for opportunities of interest. 
13. TriStar reserves the right to cancel any publication or service in the event of revenue shortfalls. TriStar shall refund monies paid for participation in the publication or service. TriStar is not obligated to offer or replace the canceled publication or service.
14. Circulation is based on projected registration and participation in the event at the time of rate card creation. There will be no monetary adjustment should numbers change.

NON-EXHIBITOR ADVERTISING

Companies must be an official exhibitor, symposia or Innovation Theater supporter of the Internal Medicine Meeting 2024 to participate in the advertising opportunities listed.

NO IMPLIED ENDORSEMENT

• Innovation Theaters and Industry-Supported Symposia are considered unofficial programs (not supported by ACP). Therefore, there can be no implication in any promotional materials, or during these events, that sessions are connected with Internal Medicine Meeting 2024, are presented in cooperation with ACP, or are endorsed by ACP. You may not use such phrases as “presented during,” “presented in conjunction with,” or “prior to” Internal Medicine Meeting 2024.
• There is just one exception to this rule, which is that pre-registrant mailers may indicate that a session is located at Internal Medicine Meeting 2024. Otherwise, the use of the phrase “Internal Medicine Meeting 2024” is strictly prohibited unless it is written in the required disclaimer statement on all promotional pieces (see below).
• The use of the ACP name, logo, or seal is strictly prohibited from all promotional materials.

Disclaimer Statements (required on all advertisements)
Innovation Theaters:
“This session is not a part of the official Internal Medicine Meeting 2024 Education Program and does not offer CME credit.”

Industry-Supported Symposia:      
“This event is not a part of the official Internal Medicine Meeting 2024 Education Program. CME credit is provided by organizations other than ACP.”

File Submission Specifications

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READY TO ADVERTISE?
FOR RESERVATIONS, CONTACT:

Hilary Bair
Senior Media Strategist
hbair@ts-amcginnis
913-491-4200, ext. 496
BOOK TIME WITH ME

File Submission Specifications
ACCEPTABLE FILE FORMATS

• Adobe InDesign 
• Fonts: Packaged, outlined, or embedded
• Image dpi and ppi are ad buy specific
• Adobe Illustrator (fonts outlined) and Adobe Photoshop (flattened image)
• Press/print ready PDF (PDF/X compliant)
• All colors must be CMYK for print, RGB for digital

UNACCEPTABLE PROGRAMS

• Corel Draw
• Microsoft Publisher
• Microsoft Word and Microsoft PowerPoint

SUBMITTING FILES
(DIGITAL & PRINT)

• Contact your TriStar representative for login information and upload instructions.
• Don’t forget to submit! Late fees will be assessed for any materials received after the specified deadline.

Deviation from these guidelines may require additional time and costs, and/or sacrifice reproduction predictability. Publisher cannot be held responsible for problems on press caused by improperly distilled PDF files.

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Meghan Kraft 
Director of Project Management
mkraft@tristarpub.com
913-491-4200, ext. 498

FOR ADVERTISING MATERIAL SUBMISSION QUESTIONS, CONTACT:

TriStar 
T: 913-491-4200
TriStarEventMedia.com

SEND ADVERTISING PAYMENTS TO
Accounts Payable
TriStar Event Media, LLC
7285 W. 132nd Street, Suite 300
Overland Park, KS 66213

PAYMENT OPTIONS
Payments may be made via check, ACH, wire transfer, or credit card. Payments made by credit card will have an additional fee of 3 percent added to the total purchase price. Wire